Event Planner Job at Pri-Med, Boston, MA

eUtkbjJMb3RGQ0ZkMTBFVmt1eHE5S29u
  • Pri-Med
  • Boston, MA

Job Description

Job Description

Pri-Med is seeking an Event Planner to support the execution of in-person continuing medical education (CME/CE) conferences. In this role, you will report to the Associate Director, Events, with a primary focus on meeting logistics to create a seamless experience for faculty, attendees, and vendors. As a vital part of the Operations team, you’ll oversee the key details that make each conference successful, from venue coordination and vendor management to on-site execution and post-event wrap-up. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment, with a passion for delivering exceptional event experiences. This position is hybrid, with in-office days on Tuesdays and Thursdays. Our office is conveniently located in Back Bay across from the Prudential Tower.

Responsibilities:

  • Assist with on-site staff travel, hotel assignments, and staffing schedules for the five Annual conferences.
  • Take ownership of event operations and on-site execution for one in-person regional program.
  • Identify and secure local partnerships to include at each Annual conference.
  • Support sustainability initiatives in line with corporate goals and ensure requested data is accurately entered into the Honeycomb platform.
  • Review post-event reports and provide recommendations for improvement.
  • Support operational expense management, including budgeting, forecasting, invoicing, and event closeout.
  • Coordinate event logistics such as catering, internet, electrical services, security, and first aid for Annual conferences.
  • Provide on-site event support for up to five Annual Conferences, including travel.
  • Coordinate and oversee freight and shipment logistics for Annual events.
  • Ensure a positive and seamless attendee experience on-site.
  • Proofread marketing collateral to confirm event details are accurately represented.
  • Assist with fulfillment of promotional items, educational products, and sponsorship deliverables showcased at events.
  • Collaborate with cross-functional teams, including marketing, sales, finance, education/content, and client services.
  • Travel domestically to support 5 – 10 events annually.

Requirements:

  • Bachelor’s degree or equivalent with 2-5 years’ experience in trade show, meeting planning or event operations management.
  • Knowledge of continuing medical education programs is a plus.
  • Excellent verbal and written communication skills, including the ability to interact across all levels of an account.
  • Outstanding customer service, problem resolution and follow up skills.
  • Ability and willingness to make decisions in a fast-paced environment.
  • Exceptional attention to detail while maintaining adherence to deadlines.
  • Ability to maintain a superior level of professionalism while dealing with both anticipated and unexpected needs.
  • Strong attention to detail with exceptional organizational skills.
  • Proven ability to manage multiple projects and shift priorities as needed.

Pri-Med Perks:

  • We promote work/life balance by offering flexible work schedules, Summer Fridays, Winter Vacation, and paid parental leave.
  • Boston-based applicants: Flexible work-from-home schedule, with in-person office days on Tuesdays and Thursdays.
  • Health Benefits: medical, dental & vision, plus a wellness program, which allows employees to earn up to $1,100 per calendar year to help offset the cost of health insurance.
  • 401k with generous company match.
  • Student loan debt contributions.
  • Flexible spending accounts, commuter benefits, pet insurance, disability & life insurance.
  • We give back by hosting donation drives and providing volunteer opportunities for our employees.

Diversity is a priority for us. We provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, national origin, age, disability, sexual orientation, gender identity, or gender expression.

Job Tags

Summer holiday, Work at office, Local area, Work from home, Flexible hours, Shift work,

Similar Jobs

Xplore World Agency

Vacation Planner Job at Xplore World Agency

 ...This is a remote position. We are seeking a remote Vacation Planner! As a Vacation Planner, you are responsible for, but not limited to, coordinating vacation details, taking all client requests into consideration, researching the best vacation package, contacting... 

PR CUM INC

CALL CENTER Job at PR CUM INC

Job Description Job Description Trabajo que consiste en identificar y contactar con clientes actuales y potenciales de manera activa, presentar nuestro producto y servicio y cerrar acuerdos de venta. Establecer y mantener relaciones de negocios con los clientes para...

Confidential

Vice President, Federal Government Affairs Job at Confidential

 ...Vice President, Federal Government Affairs About the Company Leading specialty pharmaceuticals company Industry Pharmaceuticals Type Public Company Founded 1994 Employees 1001-5000 Categories ~ Pharmaceuticals Specialties opioid... 

Capitol Helicopters Inc

Helicopter Maintenance Shop Lead Job at Capitol Helicopters Inc

 ...Job Description Job Description Job Title: Helicopter Maintenance Shop Lead Position Summary: Capitol Helicopters is seeking a local, full-time helicopter Maintenance Shop Lead at our McClellan CA main base. The Aircraft Maintenance Shop Lead is a hands-on... 

J. Anthony Electrical Contractors

Apprentice Electrician Job at J. Anthony Electrical Contractors

 ...Job Description Job Description We are a San Antonio based electrical contractor now hiring experienced apprentice electricians with commercial work experience. Seeking applicants that meet the following criteria: 1.) Must have current Apprentice license 2.) Must...